Event captions, step by step.
Choose whether you are organizing or attending.
Updated 8 October 2026
Organizer video · 49 s
Finnish audio. Subtitles in Finnish and English.
Listener video · 25 s
Finnish audio. Subtitles in Finnish and English.
Picture numbers match the steps. The pictured QR codes are examples.
All organizer instructions
Organizer
You need an access code from Espero. Prepare, broadcast and finish on a phone or computer. Device differences are marked Phone Computer.
Prepare
Before the event
Step 1: Create an event
Activate your access code under Settings → Events and live captions. Once live captions is enabled , create the event in a new group or one you manage . On the event card, tap Open organizer view .
Create eventYour event, captions and discussion in one place.
Live captions
New groupListeners read captions via the QR code without joining the group.
Espero demoEspero demo
Today at 18:00Step 2: Choose languages
In Languages for the next broadcast, choose the main spoken language and any additional ones . Choose up to four caption languages that you follow yourself and put on the poster . Listeners can add their own language if you allow it .
Good to know. When speech changes language, a confidently recognized foreign-language row is translated into the main language.
Espero demoLanguages for the next broadcast
Step 3: Test the microphone
Choose the audio source and tap Test microphone (15 s) . Check the level and the listener view on a second device.
PhoneUse the phone microphone or a connected USB input.
ComputerChoose a microphone, mixer, Dante input or, in a supported browser, this computer’s sound.
Step 4: Whole-sentence captions
Captions use whole sentences. A finished translation appears letter by letter at the speaker’s pace.
Audio inputStep 5: Share the QR and rehearse
Turn on Share with listeners → Viewing link . Share the event QR as an image, copy the link or print a QR poster . First use Rehearse with its private test link : the audience cannot see it, and its text is deleted.
Good to know. The same QR works for later broadcasts in this event.
Espero demoShare with listeners
Espero demoListeners cannot see the rehearsal.
Welcome to our event. Espero helps everyone understand and participate in their own language.
During the broadcast
Start with step 6. Use steps 7–10 as needed.
Step 6: Start the broadcast
Tap Start broadcast. Broadcast health reports audio and translation status.
ComputerOn a computer, Simplified view enlarges captions and moves other cards aside.
Espero demoShow the event QR code to your listeners.
Show QRWelcome to our event. Espero helps everyone understand and participate in their own language.
Step 7: Move between screens
The microphone keeps running when you visit other Espero screens or return to chat with the back arrow. The chat shows a Broadcast is live – return banner. Stop the microphone with Pause microphone or End broadcast.
Interruption notice. If another app takes the microphone, you will see a notice.
Step 8: Reply to messages
In Group messages, you can approve join requests and reply .
PhoneThe Conversation shortcut opens the group chat.
ComputerEnter sends a reply; Shift+Enter starts a new line.
Group messagesAino requests to join the group
Can I read the captions after the event?
Step 9: Show a question on the projector
Questions → Show on the projector displays one question on the room screen without its sender’s name . Remove it from the same panel .
Projector viewing link. Open the listener viewing link on the projector , not the organizer view.
Group messagesCan I read the captions after the event?
Can I read the captions after the event?
Welcome to our event. Espero helps everyone understand and participate in their own language.
Read the speech as captions or listen to the translation with headphones. Choose how you follow along.
A shared language begins with understanding. It is a pleasure to be here together.
Group messagesCan I read the captions after the event?
Can I read the captions after the event?
Welcome to our event. Espero helps everyone understand and participate in their own language.
Read the speech as captions or listen to the translation with headphones. Choose how you follow along.
A shared language begins with understanding. It is a pleasure to be here together.
Step 10: Mark singing
The singing begins marks sung rows with ♫ and pauses their read-aloud voice by default. When singing ends, tap The singing has ended .
Espero demoSong mode
Sung lines are marked with ♫ and are not read aloud.
Afterwards
When the event ends
Step 11: End the broadcast
When the event ends, tap End broadcast and confirm . Listeners see an end card with the text retention time .
Espero demoEnd broadcast
Captions will end for 2 viewers. You can start a new broadcast in the same event.
A shared language begins with understanding. It is a pleasure to be here together.
Thank you for following! The text is available for 30 days.
Did you understand the captions?Step 12: Correct and export text
The organizer view shows the previous broadcast’s text. Correct rows if needed and prepare the full transcript again. Export it as TXT or HTML; text remains available for 30 days.
Correct textAll listener instructions
Listener
Read without an account. Listening needs a free Espero account.
Step 1: Scan the QR
Scan the event QR to open the viewing link . Reading needs no sign-in.
App or browser. If the event does not open in the app, update Espero or continue in your browser.
Espero demo
Today at 18:00Captions appear here when the organizer starts.
Read without an account.Listening requires a free Espero account.Step 2: Choose a language
Choose your caption language in the bottom bar . More options open from the gear at the top . Scroll to earlier rows or use Latest text to return.
Espero demo
Today at 18:00Captions appear here when the organizer starts.
Read without an account.Listening requires a free Espero account.More
ReadRead without an account.ListenListening requires a free Espero account.DiscussJoin the group to take part in the discussion.Welcome to our event. Espero helps everyone understand and participate in their own language.
Read the speech as captions or listen to the translation with headphones. Choose how you follow along.
A shared language begins with understanding. It is a pleasure to be here together.
Step 3: Hear the translation
Tap Hear , sign in to a free account by email, then tap Hear again. Use headphones. If reading aloud falls behind, Jump to now returns to the latest words.
Welcome to our event. Espero helps everyone understand and participate in their own language.
Read the speech as captions or listen to the translation with headphones. Choose how you follow along.
A shared language begins with understanding. It is a pleasure to be here together.
Step 4: Ask in the conversation
Continue to the conversation opens the group; membership may need organizer approval . Write a question in your own language ; in this example, the organizer’s Finnish reply appears in English . The organizer can show the question on the projector without your name .
Espero demo
1 memberEspero demo
1 memberYou can follow the captions while waiting for approval.
Espero demoEspero demo
Watch broadcastEspero demoCan I read the captions after the event?
Yes. You can read the captions for 30 days after the event.
Can I read the captions after the event?
Welcome to our event. Espero helps everyone understand and participate in their own language.
Read the speech as captions or listen to the translation with headphones. Choose how you follow along.
A shared language begins with understanding. It is a pleasure to be here together.